photographers management

in this screen you can

• view previous payments

• view owned commissions

• view and set territorial and other license restrictions

• edit accounts and contact details for the photographer

• print labels for selected photographers

• search and sort by name or code or any other field form

• view and set the parent agency (if any)

client management

in this screen you can

• create new client accounts (short codes are auto suggested)

• view and set delivery and invoice addresses and multiple email address / contacts

• view and set default license terms, comments, the company group and marketing details

• jump to see all the financial transactions for the client

• set and view the owner (group) of the client and other accounts related information

• view linked login names (users which work for or on behalf of a client)

• print or pdf the client financial statement

• place the client on stop

• search and sort by name, account number, business type or any other field in the form

orders management

• search and view orders

• print delivery notes

• set prices and allow downloads of the order

delivery notes

• create a delivery note for the client

• easily send a pdf of it by email

• print to your local / network printers

shared address book and mailing list manager

in this screen you can manage general company contacts and address book entries.

• search by company or contact names

• choose and filter by contact type

• print labels for a selection of contacts

• mark select certain contacts for regular communication and invitations

receipts management

• enter  monies received from a client or company group

• allocate receipts to multiple outstanding invoices

• batch payments together for submission to your bank

• add adjustments / write offs for currency fluctuations or bank changes

• search by batch reference, client  account, client name, group name, invoice number

• jump to see related transactions in the transactions form, and print the batch to your local / network printer

user management

in this screen you can search for users and edit their details.

• search by username, email address, company

• search can be either exact or fuzzy

• set image download permissions
  

• set other permissions such as image upload on behalf of multiple photographers

• show related clients

• show  other details such as last login, ip address

• edit details such as full name, invoice address

photographers / image suppliers sales reports

in this screen you can generate the sales reports for your photographers and image suppliers

• either generate for all photographers who have earned more than a certain amount, or generate for explicit photographers

• invoices that were only paid recently can be excluded

• certain photographers can be explicitly excluded

• view all the invoices included in each sales report once they are created

• if corrections need to be made you can easily re-generate the report

• print the report to printer or pdf

print / report setup

flexible printing is an important part of business application. with our integrated print setup module you can

• direct all reports to you default printer

• direct certain reports to several chosen printers

• print certain reports straight to pdf

• have different printers for different users

• print  test reports

• print to network or local printers

thus you can print one report to one printer and labels to another.

printers should be postscript or PCL compatible

credit managment

in the unlikely event that an invoice is queried or needs to be adjusted you will need to issue a credit note so you accounts balance and statements are clear. in this screen you can:

• create a credit for a client account

• allocate the credit amount to one or more invoices

• tick VAT on or off

• print the credit note to a printer or pdf

• search for clients by client name, client account, invoice number or credit number

account transactions

this screen shows a summary of all your financial transactions in one place. thus for instance you can see all the  invoices, receipts and credits of one client during the last year at a glance.

• search by client name or account and transaction date

• find all transactions relating to a particular invoice

• easily jump to the main invoice, receipt or credit screen to see further details

• see outstanding invoices at a glance

picture management

It is likely that you have many thousands or hundreds of thousands of images in your library. Our sophisticated tools let you search for, view and modify images and thier meta data in many ways.

• boolean search by photographer, main subject, location, picture date

• sort by photographer name, subject name, picture id, picture file name, picture insert date

• free text and boolean search by fuzzy subject names, key words, location, photographer name uses the same smartsearch as propxt websites

• fields stored with each image include main subjects, key words, location, picture date, photographer, editorial quality, caption

• create multiple copies of images including all related meta data

• link image records to digital files (useful if separate people scan and caption your images)

• data entry is via pick lists or validated free typing

• view files in multiple image editors

• add images to your light boxes

• view physical file details (comp, press, thumb and view files) for each picture